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Travel Reduction Program (TRP)

  1. TRP Background
  2. TRP 2015 Requirements
  3. How can Sun Rideshare help your company?
  4. Sun Rideshare Travel Database
  5. TRP Company Spotlight: City of Tucson
  6. Transportation Coordinator and Employer Resources
  7. TRP Employee Survey
  8. TRP Ordinances and Statutes
  9. TRP Annual Reports
  10. TRP Employer Award Winners
  11. Commute Cost Calculator
  12. Guaranteed Ride Home Program
  13. Carpool Subsidy
  14. Bus Pass Subsidy
  15. Compressed Work Week

Your company, employees and community will save.

Good employees are hard to find. Once you find them, how do you keep them? Each day area employers lose money because their workers arrive at work stressed from driving alone to work. Providing employees with reliable and affordable transportation options is a great way to retain valued employees, increase productivity and expand your labor pool.

Pima Association of Governments' Travel Reduction Program (TRP) is mandatory for employers that have more than 100 full-time equivalent employees at a single or contiguous worksite. The program works with Pima County employers to advocate Sun Rideshare and its free commuter assistance services. Additional TRP requirements, listed below, are mandated by Pima County travel reduction ordinances.

Travel Reduction Program Background

Pima County and its municipal jurisdictions adopted travel reduction ordinances in 1988 as a travel demand strategy following a 1985 civil lawsuit (McCarthy vs. Thomas). The lawsuit demanded that the jurisdictions prepare approvable plans, containing all reasonably available control measures to attain the air quality standards at the earliest possible time in order to meet the requirements of the federal Clean Air Act. Employers with fewer than 100 employees can volunteer to participate in the program.

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TRP 2016 Requirements

  1. Assign a Transportation Coordinator
  2. Disseminate Sun Rideshare information to employees
  3. Submit an Employee Survey every year
  4. Submit an Activity Inventory Report (AIR) every year in May
  5. Notify TRP staff of any changes at the worksite, such as downsizing or transportation coordinator changes

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How can Sun Rideshare help your company?

Take advantage of Sun Rideshare's free Travel Demand Management program, made to ease your employees' commutes and curb your transportation challenges. Sun Rideshare offers:

  • Marketing Materials (Transit schedules, brochures, bike maps)
  • Outreach Support (We can host promo events on-site at your company)
  • Travel Assistance and Planning (Consultations, program planning and implementation assistance)

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Sun Rideshare Travel Database

The Sun Rideshare Travel Database is an online ride matching database that provides Pima County residents assistance in finding a carpool, vanpool or convenient public transit options. There are already thousands of people in the Sun Rideshare Travel Database, many of whom are looking to save money by carpooling. Register now and you'll be matched with the best candidates who live and work near you and have similar work hours.

Also, sign up if you already use an alternative mode of transportation, to take advantage of the free Guaranteed Ride Home program, to log your trips for a chance at free rewards and to get the latest rideshare news about upcoming events and happenings.

    

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TRP Company Spotlight: City of Tucson

As the Transit Services and transportation coordinator for the City, Nicholas Schrerer works closely with Sun Tran, Sun Van, and Sun Link staff on policy and planning issues. Through this work, he recognized the need to push information more to City employees, so they are aware of what transportation options are available.

Coming off an existing employee wellness program at the City in March and April, Scherer decided to stay in line with the idea of wellness and physical activity. He created a competition that rewarded logging walking and biking trips, both active forms of transportation.

Through Metropia, employees could link to their Sun Rideshare account and automatically log their carpool trips they recorded in the app, in addition to manually logging trips at Sunrideshare.org. Participating employees were given a gift for using a unique promo code to show they were participating in the May competition.

At the end of the competition, two new and two current Sun Rideshare registered employees were randomly selected for $25 Amazon gift cards, in addition to the existing Sun Rideshare Rewards program prizes. “Providing [additional] incentives for participation in this program has been a great way to reach new employees and renew interest in those already enrolled in Sun Rideshare,” he said.

“Finding the best way to reach employees in other departments was the most challenging part of this program,” Scherer said. Through research and networking, he was able to share the message in ways he didn’t know previously existed at the City.

Ultimately, the program was a success, and it helped Scherer in his role as transportation coordinator, too. “I am glad I did this program before my TRP survey month because I now know how to more effectively reach employees. When it comes time to distribute the surveys, employees will be familiar with the TRP and aware of the alternative modes of transportation available.”

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TRP Employee Survey

Each TRP employer conducts an employee survey every year. Employees are asked how they get to work in a typical week and how far they drive. Alternative mode usuage is calculated for each work site based on the number of commute trips where an alternative mode is used.

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Travel Coordinator and Employer Resources

TRP Ordinances and Statutes

TRP Arizona Revised Statutes

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TRP Annual Reports

Pima Association of Governments submits an annual report to the Arizona Department of Environmental Quality each fiscal year. The report highlights all the activities conducted by the TRP staff and the accomplishments of the Travel Reduction Program. Employee survey and annual plan results are provided.

TRP Employer Award Winners

Sun Rideshare is recognizing all TRP companies for meeting the following 2015 goals:

  • Receiving a 60 percent response rate on their company’s employee survey
  • Increasing their company alternative mode usage by 2 percentage points from current level, (minimum response rate of 50 percent)
  • Meeting their company’s TRP ordinance goal for overall alternative mode usage, (minimum response rate of 50 percent)

Bronze Awards are given out to companies that meet one goal, Silver Awards for meeting two goals and Gold Awards for meeting all three goals. Sun Rideshare also will recognize these companies on our website and in the Arizona Daily Star in July 2015 and January 2016.

 


 

                                 


 


 


 

 


 


 


 


 


 


 


 


 

 


 


 


 


 

 

June 2016

Southwest Gas Corp.
Transportation Coordinator – Matt Rademacher

  • 62.0% response rate
  • Actual 2.4 point increase in alternative mode usage

Target.com
Transportation Coordinator – Andrea Campa

  • 62.5% response rate
  • Exceeding the TRO goal of 29% for Alternative Mode Usage – Actual 37.4%

April 2016

CoWorx
Transportation Coordinator – Luz Jacobs

  • 72.0% survey response rate
  • Exceeding the TRO goal of 25% for Alternative Mode Usage – Actual 27.4%

Walmart Houghton 5799
Transportation Coordinator –
Gail Litton

  • 6.6 point increase in alternative mode usage
  • Exceeding the TRO goal of 27% for Alternative Mode Usage – Actual 29.7%

     

 



 


 

 


 

 


 

 


 


 


 


 


 

 


 


 


 


 

 

June 2016

ASARCO
Transportation Coordinator – Juan Mora

  • 6.7 point increase in alternative mode usage

Chamberlain Group
Transportation Coordinator – Robert Giblin

  • 76.2% response rate

El Rio Health Center – Robert Gomez Building
Transportation Coordinator – Carole Axinn

  • 2.2 point increase in alternative mode usage

 

FLSmidth Krebs Inc.
Transportation Coordinator – Heidi Bouanani

  • 62.6% response rate
     

Radiology Ltd.
Transportation Coordinator – Mary Carry

  • 64.8% response rate

May 2016

Abrams Airborne Mfg.
ransportation Coordinator – Crystal Breeding

  • 64.8% response rate

Arizona Daily Star
Transportation Coordinator – Jessie Menard

  • 92.4% response rate

Catalina Foothills High School
Transportation Coordinator – Jody Brase

  • 60.6% response rate

Cenpatico Integrated Care
Transportation Coordinator – Risa Noble

  • 72.6% response rate

CyraCom
Transportation Coordinator – Jennifer Wagner

  • 66.0% response rate

Dillard’s Park Place
Transportation Coordinator – Kristy Dunham

  • 72% response rate

Dillard’s Tucson Mall
Transportation Coordinator – Carol Fierling

  • 92.6% response rate

Hilton Tucson El Conquistador
Transportation Coordinator – Chi Turnbull

  • 2.0 point increase in alternative mode usage

Westward Look
Transportation Coordinator – Eduardo Fernandez

  • 100% response rate

 

April 2016

KVOA Communications
Transportation Coordinator –
Gabriella Trejo

  • 97.5%s survey response rate

Loew’s Ventana Canyon Resort
Transportation Coordinator –
Mary Ann Phillips

  • 6.0 point increase in alternative mode usage
     

Marana Unified School District Support Sites
Transportation Coordinator –
Donna DeRuyter

  • 4.5 point increase in alternative mode usage

Precision Shooting Equipment, Inc.
Transportation Coordinator –
Stacie Boyd

  • 98.4% survey response rate

Sun Tran
Transportation Coordinator –
Dolores Brumit

  • 65.0% survey response rate

Sun Van
Transportation Coordinator –
Danny Bennett

  • 62.8% survey response rate

Walmart Broadway 3884
Transportation Coordinator –
Stan Simmons

  • 61.3% survey response rate

Walmart Marana 5031
Transportation Coordinator –
Robert Dominquez

  • 63.1% survey response rate

Walmart Wetmore 1325
Transportation Coordinator –
Joyce Varner

  • 61% survey response rate
     

 

 

 

 

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Commute Cost Calculator

How much does it cost to drive alone?  
 

The calculations shown below will give you an idea of how much money it costs to drive alone to work. Using your round trip commute distance, you can determine your operating costs*.  Depending on the number of people in a carpool, the cost will be significantly reduced.  Not only will you save money on gas, you will put fewer miles on your car, limit wear and tear and possibly receive a break on your insurance costs.

 

Number of miles you drive round-trip to work:   
Cost per gallon of gasoline $  
How many miles per gallon does your automobile average?  
Daily parking cost $  
Type of vehicle  
   

    
Daily Cost $  
Monthly Cost $  
Yearly Cost $  

*Costs include gas, maintenance, tires and insurance.

Source: AAA 2015 Edition "Your Driving Costs"

 

 
     

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Guaranteed Ride Home Program (Español)

One of the main obstacles to using an alternative mode of transportation for commuting is the fear of being stranded at work without transportation. What happens when your child is sick at school and you carpooled that day? Or your boss asks you to stay late to finish a project and the last bus leaves at 7 p.m. Pima Association of Governments and Sun Tran provide a Guaranteed Ride Home for just these types of situations. GRH is free taxi service for registered commuters when there is an emergency or unexpected overtime.

To qualify for GRH, you must use an alternative mode of transportation, such as carpooling, vanpooling, biking, riding the bus, and walking at least twice a week. All participants must live and work in Pima County. You can register your commute with PAG by:

Once you are registered, a taxi voucher will be available as needed in the Sun Rideshare Travel Database. Login with your email address and password and follow the instructions to print a voucher. If you do not have an email address, a paper voucher will be sent to your home address to use in the case of an emergency. Each registrant can use up to four vouchers every 12 months. A supervisor’s signature is required on all vouchers.  GRH vouchers can only be used to travel home from work.

Qualifying emergencies:

  • Personal or family illness
  • Personal or family emergency
  • Unexpected overtime
  • You are left without a ride because your carpool or vanpool driver had an emergency

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Carpool Subsidy

What is a Carpool Subsidy?
Carpooling is when two or more adult commuters ride together in a private automobile on a continuing basis, regardless of their relationship to each other or the cost of sharing agreements. RideShare manages a carpool-matching database to help connect people who may work for the same company and live in the same neighborhood. People also may find commuting opportunities with neighbors who work at different companies that are located only a short distance apart.

How do I know if my employer offers a carpool subsidy?

The requirements can vary by employer. The following are some typical requirements: Many employers who participate in the Travel Reduction Program (TRP) offer a carpool subsidy to their employees who carpool on a regular basis. Contact your company's Transportation Coordinator to find out more information. (See list of TRP employers below who offer a carpool subsidy program).

How does my employer reimburse me for carpooling?

There are many different methods of reimbursement. Many employers reimburse the employee using their payroll system. Some of the more common methods are:

  • Reimburse the actual driver of the carpool.
  • Reimburse each person in the carpool.
  • Reimburse the driver using a mileage allowance.

That sounds great, but how do I find a carpool partner?

Call 884-RIDE (7433) to find a carpool partner. The RideShare database is full of names of people who are looking for a carpool. RideShare can match you with an existing carpool, or help you form a new one all in one phone call and best of all, it's free of charge.

OK, now that I've found a carpool partner, what are the eligibility requirements?

  • Have at least two employees per vehicle and work for the same employer.
  • Carpool at least one to three days per week.
  • Keep a carpool log / turn into Human Resources on a regular basis.
  • Carpool tag can be displayed in vehicle.
  • Park in designated carpool parking spots.
  • Eligible for employer-sponsored guaranteed ride home program.

The following are a few of the TRP employers who offer a carpool subsidy:

  • Holmes Tuttle Ford 
  • La Posada at Park Centre Inc.
  • Misys Health Care
  • Pima County
  • Santa Catalina Villas
  • Sargent Controls & Aerospace
  • University Physicians Healthcare
  • Town of Marana
  • Ventana Medical Systems Inc.

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Bus Pass Subsidy

What questions need to be addressed when considering starting a bus subsidy program at your work site?

  • Who will oversee or monitor the program?
  • Who is eligible or interested In participating? Survey employees to find out.
  • Will company adjust hours for employees to ride the bus?
  • Do bus facilities exist to support starting a subsidy? If so, what hours does bus run?
  • How do you keep track of participants?
  • How much will the company subsidize and what is the source of this funding?
  • How many times per week/month to qualify for subsidy?
  • How much does a bus pass cost?

How will you gain management approval to start a bus subsidy program?

  • Prepare a proposal showing the benefits to both the employer and the employee.
  • Point out the advantages such as pollution savings, ease of implementation, interest by employees.
  • Gather research from other employers who offer a bus subsidy program.
  • Explain to management that starting a bus subsidy is cost effective, manageable and reduces absenteeism.
  • Make sure management is aware of company participation in the TRP and how implementing a bus subsidy program can help to meet TRP Goals.
  • Schedule a focus group for employee input and have Sun Tran representative attend.
  • Show management the benefits of improving our air quality by riding the bus.
  • Lead by example - have management ride the bus.

After obtaining management approval, how will you market you bus subsidy program to the employees?

  • Articles in newsletter about the program and also the benefits of riding the bus.
  • Send E-mail to employees. Provide Sun Tran schedules to employees .
  • Post flyers and memos on bulleting boards. Put reminders in paychecks.
  • Schedule a transportation fair - invite Sun Tran to help promote bus subsidy and cost savings.
  • Discuss bus subsidy program at new employee orientation.
  • Market bus subsidy program while administering the annual TRP survey.

What do you and /or management hope to achieve by implementing a bus subsidy program?

  • Increased bus usage by employees.
  • Save on car expenses since not using - save money, time, less stress.
  • Efficient use of resources - bus is less polluting than the car. Community Pride.
  • Reduce absenteeism and increase morale since some employees rely exclusively on the bus.
  • Reduce vehicle miles traveled and increase alternate mode usage.
  • Less congestion on roads. Continue to promote bus ridership.
  • Help improve our air quality now and in the future.

How will you continue to get existing employees as well as new employees interested in participating in a bus subsidy program?

  • Articles in newsletter - interview those who are participating and why.
  • Continue to have schedules available.
  • Send reminders using E-mails, memos and flyers. Discuss at staff meetings.
  • Conduct monthly drawings for those use alternate modes - give some sort of reward.
  • Offer passes at low cost or no cost rates.
  • Provide information on subsidy in paychecks.
  • Invite Sun Tran to meetings to answer questions and encourage other to ride the bus.
  • Contact Sun Tran, City of Tucson, for more information on bus subsidies.  

The following are a few of the over 60 TRP employers who offer a Bus Subsidy:

  • Abrams Airborne Manufacturing Inc.
  • Dillard's - Tucson Mall
  • Holmes Tuttle Ford
  • National Bank of Arizona
  • Pepsi-Cola Bottling Co.
  • Sears, Roebuck & Company - Park Place
  • Target - Grant
  • The University of Arizona
  • Viscount Suite Hotel

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Compressed Work Week

What questions need to be addressed when considering starting a compressed work week program at your work site?

  • Which departments will be able to participate? Will there be adequate coverage in departments?
  • Will employees work 4/10's, 3/12's or perhaps 9/80's? How will this be determined?
  • Will day off rotate or remain the same? How will this affect production and customer service?
  • Who will oversee the program and evaluate its effectiveness?
  • Does union policy allow this program? If so, what are guidelines?
  • Survey employees to determine employee interest. If there’s interest, does it fit the needs of the business?

Will there be any problems with payroll such as hourly employees versus salaried employees?

  • Since employees will work longer hours, do the number of breaks need to be increased to prevent fatigue?
  • Will supervisors or managers be available if problems arise?

How will you gain management approval to start a compressed work week program?

  • Prepare a proposal showing the benefits to both the employer and the employee.
  • Suggest a pilot program to start with - test on a department to see what does or doesn’t work.
  • Gather research from other employers who have a compressed work week program.
  • Show the advantages of working a compressed work week - reduce overtime and absenteeism, improve employee morale, possible reduce operating costs.
  • Make sure management is aware of company participation in the TRP and how implementing a compressed work week program can help to meet TRP goals.
  • Show management the benefits of improving our air quality.

After obtaining management approval, how will you market your compressed work week program to the employees?

  • Articles in newsletter about the program and benefits of working a compressed work week.
  • Send E-mails. Post flyers and memos on bulletin boards. Put reminders in paychecks.
  • Benefits of having an extra day off - less costs for daycare, more time for family or education, etc.
  • Schedule a transportation fair - promote compressed work week at event.
  • Discuss compressed work week program at new employee orientation and which departments participate.
  • Emphasize compressed work week program while administering the annual TRP survey - make sure employees answer the question on the survey.

What do you and/or management hope to achieve by implementing a compressed work week program?

  • Increased productivity and morale.
  • Reduce payroll, benefits and/or operating costs.
  • Less absenteeism and overtime - more quality time with family.
  • Less vehicle miles traveled and higher alternate mode usage.
  • Less cars in parking lot will free up spaces for clients.
  • Less congestion on roads.
  • Help improve our air quality now and in the future.

How will you continue to get existing employees as well as new employees interested in participating in a compressed work week program?

  • Articles in newsletter - interview employees who are working compressed work week.
  • Emphasize the benefits of having an extra day off.
  • Explain program in new employee orientation and how new employees can qualify for this program.
  • Allow employees to pick their own shifts with supervisor approval.
  • Offer compressed work week program to all employees.
  • Provide information on compressed work week in paychecks.
  • Provide informational pieces on company compressed work week program.

The following are a few of the over 150 TRP employers who offer a Compressed Work Week:

  • 162nd FW, Arizona Air National Guard
  • Arizona State Schools for the Deaf and the Blind
  • City of Tucson
  • Devon Gables Health Care Center
  • HealthSouth Rehab Hospital of So. AZ
  • Kalil Bottling Co.
  • National Bank of Arizona
  • Raytheon Missile Systems
  • The Lodge at Ventana Canyon
  • Tucson Newspapers
  • University Medical Center
  • Westward Look Resort

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